Outlook’s Calendar Reminders feature helps users keep their calendars in order so they don’t miss any crucial appointments or FixTechGuide support for Office 365 meetings. This is a simple feature that is perfect for any professional who is constantly in and out of meetings every day. If possible, keep your personal and business tasks in one place. Keeping one list reduces the number of places that you need to look for what needs to be done.

• Companies that use Outlook also sync Outlook or GAL contacts to employees’ smartphones.
• There a tons of postings listing tons of errors, but Microsoft didn't fix any of them and will release it anyways.
• Use your organization’s solution in place of AutoArchive, and as always, follow your corporate policy.
• These groups can also include rooms, which can make it easier to find an available room to meet in.
• But if a message takes longer than two minutes to deal with, defer it.
• Make sure to respond to the Contact Group after the issue is resolved with the resolution.
• To do this, select the Recurrence button and change the end date.

Delete it

Corporate-level messages with important news (for example, from the CEO) and messages from your IT department about server downtime should not go into a folder. Messages to a Contact Group that only occasionally contain useful or interesting content, regardless of frequency, should have a rule and a folder. It’s a best practice to have a central repository for your messages, so that you can refer to them after you've "dealt" with them. The Navigation Pane folder list should be reserved for folders you use often.

Which Contact Groups should go to a folder instead of my Inbox?

The same category set applies to all items, so if you use a category for contacts, keep it. Messages sent to large distribution lists and to RSS feeds can easily overwhelm your Inbox. Treat these streams of information much as repair PST file without data loss you would a large newspaper — there might be a useful or interesting article, but reading the whole paper would take considerable time. Let rules help you to read what is most interesting and pertinent to you. Read and unread states in Outlook help by showing you quickly which messages have been read at least once and which have not.

Daily review: Managing your time and tasks

Learn how to unlock AI-powered presentation creation and boost your productivity. Use your organization’s solution in place of AutoArchive, and as always, follow your corporate policy. If your corporate policy dictates that you have multiple folders for each type of item, follow that policy. Create a SharePoint calendar for group activities that everyone has access to, rather than sharing your calendar.

When to create a Contact Group in Outlook

If you have a busy calendar, this might be the only way you can get dedicated time to do your job. Reading a longer column of narrow text is easier than reading a shorter, wider section of text. This is because it’s easier to move your eyes down than left to right over long distances, which can cause you to move your head and neck and lead to fatigue. It’s better to have the Reading Pane on, so that you don't have to open each message to read its contents.

Repair Outlook OST File Not Working in Office 365 – Complete Fix (

And as projects change, update your Quick Steps so that they are only the things you really do. For reference messages that you have responded to or otherwise dealt with. Your Quick Click category should be the category that you apply most often. It’s considered best practice to set your Quick Click flag to Today (which is the default). troubleshoot Outlook synchronizing folders error The default arrangement for tasks is by Due Date, but you might consider changing the arrangement to Start Date, depending upon how you use flags.



Use the Scheduling Assistant to view all meeting attendees availability. Rather than using Bcc to inform a third party of an issue, forward the message after you send it. Use the Bcc feature to remove extra people from an email conversation when you deem that they no longer need the extra email or if the conversation topic has changed.

What if I have retention policies or an Exchange Server Online Archive?

In addition to your work email account (Exchange Server), you can add other accounts such as Outlook.com or Gmail to the same profile in Outlook. As you go through your task list and your calendar, do similar tasks together. For example, if you have only a few minutes, make all of your phone calls (if you have just a few). Tackle energy-intensive tasks (for some, that might be responding to messages) when you have more energy. Deal with your low-energy tasks, such as reading status messages, later in the day or whenever your energy is lower. By "bulk processing" your tasks, you will make progress on all of your projects simultaneously.